Auto-expire cloud share links
TL;DR
Auto-expiry tool for IT Security Managers and team leads at mid-sized companies (50–500 employees) that auto-expires *existing* OneDrive/SharePoint share links with custom policies (e.g., 15 days) and monitors them in real-time so they can cut manual link management time by 5+ hours/week and pass compliance audits (GDPR/HIPAA).
Target Audience
IT administrators and security teams in mid-sized companies using cloud storage for collaboration
The Problem
Problem Context
Teams and businesses share sensitive files via cloud storage (e.g., OneDrive, SharePoint) but struggle to control link access. Native tools don’t auto-expire existing links, leaving data exposed indefinitely. Manual tracking is impractical, and security policies either don’t work or create vulnerabilities.
Pain Points
Users waste hours manually revoking links, risk breaches from forgotten links, and face compliance violations. PowerShell commands and tenant settings fail or weaken security. Constant monitoring disrupts workflows, and emergency fixes waste time and frustration.
Impact
Unsecured links cause financial losses from breaches, compliance fines, and lost productivity. Teams lose 5+ hours/week on manual checks, and a single overlooked link can expose confidential data. Frustration grows as simple tasks become security headaches, hurting morale and efficiency.
Urgency
The risk is immediate—remote work and frequent file sharing increase exposure. Compliance audits may flag persistent access, and a breach could happen at any time. Without automation, teams must constantly monitor links, which is unsustainable and error-prone.
Target Audience
Mid-sized companies, IT security teams, and remote teams using cloud storage face this problem. Small businesses with shared drives also struggle but lack resources. Any team relying on cloud collaboration tools could benefit from a safer, automated solution.
Proposed AI Solution
Solution Approach
LinkShield is a micro-SaaS that auto-expires existing share links in cloud storage (e.g., OneDrive, SharePoint) without weakening security. It integrates directly with Microsoft Graph API to enforce custom expiry policies (e.g., 15 days) and monitors links in real time. No manual tracking or risky security changes are needed.
Key Features
- Security-First Design: Uses OAuth for access and enforces expiry without loosening permissions.
- Real-Time Monitoring: Tracks link activity and sends alerts for expired or suspicious access.
- Compliance Reporting: Generates audit logs for compliance checks (e.g., GDPR, HIPAA).
User Experience
Users connect LinkShield via OAuth in 2 minutes. They set expiry policies once, and the tool handles the rest—no manual revokes or security risks. Alerts notify them of expired links or access attempts, and reports provide compliance proof. Teams regain hours weekly and sleep better knowing data is secure.
Differentiation
Unlike native tools, LinkShield auto-expires *existing- links without requiring security trade-offs. It’s simpler than PowerShell scripts, more reliable than manual tracking, and cheaper than hiring consultants. The focus on existing links (not just new ones) fills a critical gap.
Scalability
Pricing scales with team size (e.g., $29/month for 10 users, $99/month for 50). New features like API access for custom integrations or advanced threat detection can be added over time. The Microsoft Graph API ensures compatibility with growing cloud storage needs.
Expected Impact
Teams save 5+ hours/week on manual link management, reduce breach risks, and pass compliance audits. Frustration drops as the tool handles security automatically. Businesses avoid fines, lost productivity, and reputational damage—all for a predictable monthly cost.