Secure wireless clinical image workflows
TL;DR
HIPAA-compliant image auto-upload app for clinicians in Epic/OnBase hospitals that auto-uploads DSLR/mobile images directly to Epic/OnBase without manual indexing or cables so they can save 5+ hours/week and restore workflows during patient visits.
Target Audience
Clinical IT specialists and medical imaging coordinators in hospitals and outpatient clinics using Epic, OnBase, or similar EHR/PACS systems.
The Problem
Problem Context
Healthcare teams need to capture and store clinical images (e.g., wound care, dermatology) quickly during short patient visits. Current workflows either require slow manual uploads or insecure wireless USB adapters, disrupting care and risking compliance.
Pain Points
OnBase Mobile is too slow for short visits, tethered USB cameras create cable management issues, and wireless USB adapters use outdated WEP encryption. Clinicians waste time indexing images, and IT teams face security risks from unapproved hardware.
Impact
Time wasted on manual workflows reduces clinician productivity, while insecure image transfers risk HIPAA violations. Physical cables limit multi-provider exam rooms, and slow uploads delay patient care during visits.
Urgency
This is a daily problem for clinics using Epic/OnBase, where even small delays in workflows directly impact patient care. The interim solution must work now, not after Epic/Haiku integration is complete.
Target Audience
Clinical IT specialists, medical imaging coordinators, and Epic super users in hospitals and outpatient clinics. Any organization using OnBase, PACS, or similar systems for clinical image management faces this issue.
Proposed AI Solution
Solution Approach
A cloud-based SaaS platform that replaces manual image workflows with a *secure, wireless, and fast- alternative. Clinicians capture images via a mobile/DSLR app, which auto-uploads and indexes them directly to Epic/OnBase—no cables, no manual steps, and no security risks.
Key Features
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- *Real-time auto-upload- to Epic/OnBase with no manual indexing.
- *Cloud-based storage- that eliminates USB dependencies and WEP risks.
- HIPAA-compliant workflows with audit logs for compliance.
User Experience
Clinicians take photos during a visit, and the app uploads them instantly to the patient’s chart—no waiting, no cables, and no security warnings. IT teams get a centralized dashboard to monitor compliance and workflows without manual checks.
Differentiation
Unlike OnBase Mobile (slow) or tethered USB (insecure), this solution is fast, wireless, and compliant. It integrates natively with Epic/OnBase (no workarounds) and avoids hardware risks like WEP encryption. Competitors either lack Epic integration or require manual steps.
Scalability
Starts with single-user clinics and scales to multi-provider teams with role-based access, bulk uploads, and AI-assisted tagging. Can expand to Haiku/Canto integration once those systems are live, locking in long-term customers.
Expected Impact
Saves *5+ hours/week per clinician- by eliminating manual uploads. Reduces compliance risks from WEP/USB workarounds. Restores workflows that directly impact patient care during visits—justifying the monthly cost.