Self-Hosted Group Tally Voting
TL;DR
Self-hosted voting app for non-profit meeting organizers managing 5-50 members that submits mixed group votes (e.g., 3 Yes/4 No) in one click and exports to CSV so they save 5+ hours per meeting and eliminate manual tallying errors.
Target Audience
Non-profit meeting organizers and association admins managing 5-50 members who need group-tally voting for annual decisions
The Problem
Problem Context
Non-profits and small associations need to run annual meetings with group voting, where one person submits votes for 5-15 people. Each group can have mixed results (e.g., 3 Yes, 4 No). Current tools either don’t support group-tally voting or require manual spreadsheets, which are error-prone and time-consuming.
Pain Points
Users struggle with no self-hosted tool that handles group-tally voting. They waste 5+ hours per meeting manually tallying votes in spreadsheets or using overcomplicated survey tools. Failed workarounds include SurveyMonkey (no group-tally support) and Google Forms (requires individual votes).
Impact
The manual process leads to errors, missed deadlines, and frustrated attendees. Non-profits lose productivity and risk compliance issues if votes aren’t recorded accurately. The lack of a dedicated tool forces them to spend extra time and money on makeshift solutions.
Urgency
Annual meetings are non-negotiable for non-profits, so this problem can’t be ignored. Without a reliable tool, they risk disorganized votes, lost trust from members, and potential legal issues if voting rules aren’t followed. The need is immediate for their next meeting cycle.
Target Audience
Non-profit meeting organizers, association admins, and small group leaders who run annual votes. Also includes community boards, co-ops, and membership-based organizations that need group-tally voting for decisions.
Proposed AI Solution
Solution Approach
A self-hosted web app that lets one person submit mixed votes for groups (e.g., 3 Yes/4 No in a group of 7). Users create voting sessions, assign groups, and export results to CSV. The tool is lightweight, Docker-based, and designed for non-technical users with a simple setup guide.
Key Features
- in one click.
- CSV Export: Download results instantly for record-keeping.
- Self-Hosted: Run on any server or local machine via Docker—no cloud dependency.
- Role-Based Access: Assign admins and voters with clear permissions.
User Experience
Users create a voting session in 2 minutes, assign groups, and submit votes during the meeting. Results are tallied automatically and exported to CSV for records. No training needed—intuitive UI with a setup guide for self-hosting.
Differentiation
Unlike SurveyMonkey or Google Forms, this tool is built *specifically- for group-tally voting. It’s self-hosted (no privacy concerns), lightweight (runs on any server), and exports to CSV—unlike competitors that lock data in their platforms. The Docker setup is simpler than manual installs.
Scalability
Starts with 10 free seats, then scales to 50+ paid seats per organization. Add-ons like audit logs and custom branding available for larger non-profits. The Docker-based model ensures it works for any tech stack.
Expected Impact
Saves 5+ hours per meeting by automating vote tallying. Eliminates errors from manual spreadsheets and ensures compliance with voting rules. Non-profits can focus on their mission instead of administrative headaches.