Unify SharePoint multi-select groups
TL;DR
Browser extension for SharePoint team leads managing 100+ files with multi-select assignments that instantly flattens scattered file groups into a single unified view per person so they can reduce manual cross-referencing time by 5+ hours/week
Target Audience
SharePoint power users and business admins managing large document libraries
The Problem
Problem Context
Teams use SharePoint to organize hundreds of files with multi-select fields (e.g., assigning files to multiple people). SharePoint treats each unique combination of names as a separate group, scattering files across many small lists. Users must manually search through these scattered groups to find what they need, breaking their workflow.
Pain Points
They waste 5+ hours/week manually cross-referencing files. Power Automate is too complex for this specific need, and SharePoint’s native grouping doesn’t solve the problem. The mess slows down daily work and frustrates teams who rely on organized file access.
Impact
Lost productivity, missed deadlines, and frustration from repetitive manual work. Teams can’t scale file management efficiently, and the problem grows with more files and collaborators. The lack of a solution forces them to accept a broken workflow.
Urgency
This is a daily pain that can’t be ignored—every file they add makes the problem worse. Without a fix, the time wasted will keep growing as their document libraries expand. Teams need this solved now to avoid falling further behind.
Target Audience
SharePoint admins, team leads, and document managers in mid-sized companies. Any team that uses SharePoint for collaborative file management with multi-select fields will face this issue. It’s especially common in industries like legal, healthcare, and education where file organization is critical.
Proposed AI Solution
Solution Approach
A browser extension that connects to SharePoint and automatically groups files by each assigned person, regardless of the multi-select combinations. It creates a unified view so users can see all files for one person in one place—no more scattered lists.
Key Features
- One-Click Filtering: Lets users instantly filter files by person, project, or custom tags without manual sorting.
- SharePoint Sync: Works directly with SharePoint’s API—no data migration or admin access needed.
- Audit Logs: Tracks changes to file assignments so teams can see who modified what and when.
User Experience
Users install the browser extension, log in via SharePoint OAuth, and see a new ‘Unified View’ tab in their SharePoint library. They select a person’s name, and all files assigned to them (even in different multi-select combinations) appear in one list. No training needed—it just works alongside their existing workflow.
Differentiation
Unlike Power Automate (too complex) or manual workarounds (too slow), this solves the exact problem SharePoint’s grouping fails to handle. It’s the only tool that ‘flattens’ multi-select assignments into a usable view without requiring IT or coding. The browser-based approach means no server setup or permissions issues.
Scalability
Starts with a single-user plan ($29/month) and scales to team plans ($99/month for 10+ users). As companies grow, they can add more seats or upgrade to enterprise features like advanced filtering and API access for custom integrations.
Expected Impact
Saves 5+ hours/week per user by eliminating manual cross-referencing. Teams can finally organize files efficiently, reducing errors and missed deadlines. The unified view makes collaboration faster and less frustrating, directly improving productivity.