Automated Custom App Access Mapping
TL;DR
Automated compliance audit tool for mid-sized enterprise Compliance Officers that auto-discovers custom apps (Slack, Notion, internal tools) and maps their users to HR/IT systems (Okta, BambooHR) to flag terminated employees with active access so they can generate audit-ready reports and cut manual access review time by 50% without IT rebuilds
Target Audience
IT security and compliance teams at mid-size to large companies with 500+ employees
The Problem
Problem Context
Companies use central identity systems like Okta to manage employee access, but business teams build custom apps outside these systems. IT loses control over who has access, and when employees leave, their accounts in these custom apps stay active. Compliance teams struggle to prove access was removed on time, leading to audit failures and security risks.
Pain Points
IT can’t see who has access to custom apps, so auditors flag terminated employees still logged in. Business teams manually manage access but ignore IT requests for updates. Compliance teams waste hours chasing access lists or explaining gaps to auditors, while IT faces security risks from old accounts.
Impact
Failed audits hurt reputation and business opportunities. Breaches from old accounts can lead to fines or lost customer trust. Compliance teams waste 50+ hours/year on manual workarounds, and IT can’t sleep knowing there’s a security gap. The problem grows as more custom apps are built, making it harder to track everything.
Urgency
Audits happen regularly, and every time, the same problems get flagged. If the company doesn’t fix it, they’ll keep failing audits, risking fines, breaches, or lost business. Leadership won’t force a rebuild, so IT needs another way to close the gap before the next audit.
Target Audience
Mid-sized enterprises (500–5,000 employees) with custom apps but limited IT resources feel this pain the most. Even big enterprises with compliance teams struggle because business teams always want to move fast, and IT can’t keep up. The problem is everywhere across industries like finance, healthcare, and tech.
Proposed AI Solution
Solution Approach
ShadowAccess Guardian is a tool that automatically discovers custom apps, maps their users to HR/IT systems, and flags risks like terminated employees with active access. It gives compliance teams the proof they need to pass audits without manual work or IT rebuilds. The tool works alongside existing identity systems and custom apps, filling the gap where IT loses control.
Key Features
- User Mapping: Links app users to HR/IT systems (Okta, BambooHR) to identify risks like old accounts.
- Audit Reports: Generates proof of access reviews for regulators, so compliance teams can pass audits.
- Alerts: Notifies teams when terminated employees retain access, so IT can act fast.
User Experience
Compliance teams install the tool, and it starts scanning custom apps automatically. They get daily/weekly reports showing who has access, with flags for risks. When a terminated employee is found with active access, the tool sends an alert. Teams can then revoke access or document exceptions—all without manual work or IT approval.
Differentiation
No existing tool solves this gap. Okta and Active Directory ignore custom apps, while compliance tools like Drata don’t map users to these apps. ShadowAccess Guardian is the only solution that auto-discovers custom apps, maps users, and provides audit-ready proof—without requiring IT to rebuild anything.
Scalability
The tool grows with the company as more custom apps are added. It supports unlimited apps and users, so enterprises can scale without extra work. Add-ons like breach risk scoring or automated remediation can increase revenue per user over time.
Expected Impact
Compliance teams pass audits without manual work, saving 50+ hours/year. IT reduces security risks from old accounts, and business teams no longer ignore access requests. The company avoids fines, breaches, and reputation damage—all while keeping custom apps that help teams move fast.