Permission-Based SharePoint Site Filter
TL;DR
Browser extension for SharePoint users that auto-filters the 'Sites' list to show only permission-granted sites in real time so they can find and access their approved sites in under 3 seconds (vs. 5+ minutes of manual scrolling)
Target Audience
SharePoint administrators at mid-to-large enterprises managing permission-sensitive team sites
The Problem
Problem Context
Teams use SharePoint to organize projects, but the 'Sites' tool shows every site in the company—including ones they can’t access. Users waste time clicking irrelevant sites and risk seeing sensitive data. Admins struggle to enforce security policies because the tool doesn’t filter permissions.
Pain Points
Users see hundreds of sites they can’t use, forcing them to manually check each one. Admins get complaints about security risks from exposed sites. Teams delay work while searching for the right site. The native tool ignores permission settings entirely.
Impact
Wasted hours per week, delayed projects, and security risks from unauthorized access. Trust erodes when users see private sites. Organizations face potential data leaks if users accidentally click restricted content.
Urgency
This is a daily frustration for SharePoint admins and security teams. The problem worsens as companies grow and add more sites. Fixing it quickly prevents bigger security incidents and productivity losses.
Target Audience
SharePoint administrators, IT security teams, and team managers in any industry using SharePoint. Both large enterprises and small businesses face this issue, especially as their site collections grow.
Proposed AI Solution
Solution Approach
A lightweight tool that sits between SharePoint and the user, filtering the 'Sites' list to show only sites the user has permission to access. Works as a browser extension or SharePoint app, requiring no admin installation. Syncs with SharePoint’s permission system in real time.
Key Features
- One-Click Access: Shows only relevant sites in a clean, searchable list—no more scrolling through hundreds of options.
- Admin Controls: Admins can whitelist/blacklist sites for teams.
- Audit Logs: Tracks which sites users try to access (for security compliance).
User Experience
Users open SharePoint, click the 'Sites' tool, and instantly see only the sites they can use. No more wasted time clicking irrelevant links. Admins get reports on access attempts for security monitoring. Teams work faster because they find their sites in seconds.
Differentiation
No native SharePoint feature or free tool solves this. Competitors either don’t exist or require manual setup. This tool works out of the box with SharePoint’s permissions, unlike generic 'site management' tools that don’t filter access.
Scalability
Starts with a per-team license ($29/mo) and scales to enterprise pricing ($99+/mo) as companies add more users. Can integrate with Microsoft 365 admin tools for large deployments. Add-ons like custom permission rules or API access for IT teams unlock higher-tier pricing.
Expected Impact
Saves users 5+ hours/week by eliminating manual site checks. Reduces security risks by hiding restricted sites. Admins gain visibility into access attempts for compliance. Teams complete projects faster because they find their sites instantly.